FAQ's you may have when considering hiring a wedding planner

by Tim Downer June 03, 2017

FAQ's you may have when considering hiring a wedding planner

It’s likely that you’ve never used a wedding planner before and therefore you are bound to have some questions. Have a look here to see if we’ve answered your question below and if not, please feel free to contact us!

Why hire a wedding planner?

Most couples these days are working professionals, and are simply too busy to plan a wedding with it’s many details. Wedding planning can be overwhelming and stressful when you do not have the time that is needed to put into it. Hiring a wedding planner will save you valuable time. It takes up to 250 hours to plan a wedding, which is equivalent to 6 weeks full-time work. Your wedding is such an important – and expensive – event in your life, that it makes sense to hire a professional to assist you during the process. We also offer expert advice and support throughout the planning process.  

So much input is required when planning a wedding, searching venues and negotiating with suppliers getting guests organised and finding inspiration to suit your theme all whilst trying to keep in budget. The aim of a wedding planner is to take the stress out of the organising allowing you to enjoy every moment of your engagement. You will still get to decide what you want we will narrow down searches based on your requirements for you to make the final decision. However be rest assured that we work every step of the way with you to ensure every detail is exactly how you pictured it.

And best of all – having a Wedding Planner means that you (AND your friends and family) can relax and enjoy all of the amazing experiences and emotions that come on your wedding day without being stressed. There are hundreds of other reasons, but chances are, if you’re reading this, you already know why you need a Wedding Planner!

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What can I expect from our consultation?

Here at Pink Daisy Weddings, we offer an initial complimentary consultation during which we get to know each other a little better, discuss your visions, likes and dislikes and dreams, and turn them into reality. We will carefully listen to your ideas and put them together to ensure an outstanding event for you and your guests. Following the consultation, we will recommend one of our services to you based on your individual requirements with the associated costs. We will never take over your wedding and we will always keep you up-to-date with regular emails, telephone calls and face-to-face meetings.

When is the best time to select a wedding planner?

You could ask yourself this question: ”How long do you want to stress over planning your wedding?” The answer to that question should dictate to you when you will want to consider when you should select a Wedding Planner. We would recommend that you hire your Planner as soon as you get engaged or start discussing weddings, and way before you select your venue or vendors. However, we have been hired by couples that already had their venue and selected their vendors. So, it’s really never too late or too early.

What makes 'Pink Daisy Weddings' different?

We focus on more than just your wedding day - we want the entire process of planning your wedding to be a delightful experience for you and your families. We are honest and care deeply about the ethics in our industry. We are hopeless romantics, fun, energetic and stylish. We believe that the best events are designed with you and your personality in mind. We choose our clients carefully, because we believe that it is necessary to have a genuine connection between each planner, and the couple that they will be servicing. We are dedicated to our industry and take our responsibility of creating an experience that you will remember seriously. We believe in Quality not Quantity!

I want to hire 'Pink Daisy Weddings', what do 'I Do'?

Yay!! Head over to our 'contact us' page and fill it out, so that we can schedule in your initial client consultation and start your Wedding Planning experience

How can 'Pink Daisy Weddings' make my wedding 'one of a kind'?

What! Are you sure you don’t want a cookie cutter wedding? Of course not! 'Pink Daisy Weddings' specializes in creating events that are reflective of your personal brand, style and vision. All of our weddings are tailored towards that particular couple, their personality, and most importantly their love for each other. It is this that makes each and every wedding individual, and no two are the same.

What can I expect from our consultation?

Your free wedding planning consultation will generally take around an hour and a half. We can meet you at a location of your convenience. We will take many, many notes, and answer as many questions as we can. We will have a questionnaire to fill out to make sure we do not miss anything out and that everything we need to know is covered, and will give you some handouts to keep if required. Just to let you know, YOU DO NOT have to make a decision on the day. We know how many people you will probably have to go away and talk to first. If you do decide you would like us to be your wedding planners, we will organise a second meeting were we can then get the ball rolling with planning your big day!

I need help with something specific and don't need one of the 'wedding packages'. Can you still help me?

Yes we can! Use the Contact Us form with your requirements, and we will be thrilled to help you with whatever it is you need. Look at our drop down boxes of our services, and there you will find that we will help source the perfect venue for you, or even manage your guests in sending and receiving invitations.

We really need help with our wedding planning, but we don't have a big enough budget for a planner. Can you help?

YES!!  We will organise a free consultation with you to talk over where you need help and will come up with the cheapest solution to help you out. There are many ways you can also save money, so send us an email, or call to arrange an appointment. 

We would love to have a wedding planner but were wondering if we could pay in installments?

Sure. We are very aware of how expensive a wedding can be and will always endeavour to help our couples and their families as much as possible when it comes to financing your big day. We can discuss instalment plans with you at the consultation Meeting.

I am worried that a wedding co-ordinator will take over?

At no point will you lose control over your wedding and be assured we at 'Pink Daisy Weddings' will not take over. YOU will always have the final say into any decisions. Our initial consultation will allow us to determine exactly what you want from us how much input you require. You will receive regular updates from us and we will be available to assist and answer your questions every step of the way.

Can I use my own suppliers?

Of course you can. Pink Daisy Weddings will have a range of suppliers available, however if you have a friend who’s a photographer or you have been recommended to a florist, then we will be happy to work with any suppliers of your choice. We will liaise directly with them and you to ensure the perfect end result.

How often can I contact you?

We are available for you throughout the planning stage and you have the advantage of having us available by mobile and email. If you want to arrange a meeting then we can book one in the diary that suits both parties. We are here to take the pressure, stress and worry away from you, no matter how many times you feel you need to call.

I’ve already started planning, can I still use your services?

Yes you can. At any point in the planning process can you introduce a wedding planner. Whether you need the Consultation meeting to help produce some ideas, check you have covered every detail needed or to use our search package to assist you with finding the right venue or supplier, we are happy to help. Or if you just want someone there on the day to ensure the smooth running of the function, we can do this discreetly and professionally.

I have a great Wedding Coordinator at the venue who said they are sorting everything out…

We have found that wedding venues rarely get involved with your other suppliers. Unfortunately, most do not take an interest in the whole picture of the wedding day. Speak to them and find out what services you are paying for and what they would do if things don’t go to plan.

How long are you on site for on the day of the wedding?

As long as you need us for. All weddings are different, but we will be there early to set up and will usually be there until the end of the wedding.

Will you be there on the day to oversee the entire event and co-ordinate the logistics with vendors and the bridal party?

Definitely! Our job is to allow you to relax, to enjoy your day and be able to cherish each moment. We will send a wedding schedule to everyone involved so that they know what they need to do, and when. On the day, we will be there making sure that it happens, that your day runs smoothly, and to time, and also troubleshooting discretely if necessary.

Will you read over the suppliers contracts for me?

Yes. I will always review the contracts before you sign them and highlight any areas that you may want to pay particular attention to.

Will you come to our consultations with other suppliers?

Yes, if you want me to. I can learn a lot about you in the meetings, from your reactions and body language, and it is always helpful to know what has and hasn’t been agreed. I can give you an objective point of view or sounding board if you need one.

Can you organise the invitations?

I will help you to co-ordinate and select stationery that enhances your wedding design. I will advise you on any relevant etiquette and wordings. If required, I can address and mail the invites and I will manage the RSVPs and draw up details of guests with transport, hotel and special dietary requirements etc on a spread sheet.

Can you help me with etiquette?

Yes. I will help you with the ‘rules’ so that you understand the traditions and also the modern alternatives to them. We can discuss which ones can be bent and which are important to being a gracious host.

How will I know what is happening and what I have to do?

Firstly, this is your day and you can ‘do’ and be involved as much, or as little as you want - we can discuss this in the consultation. However, I will draw up a file for you incorporating your budget planning, timeline, and payment schedules. I will send this out to you every week with a list of bullet pointed jobs that we each need to work on during that month.

We will also meet at key stages in the planning process as shown on the timeline to review progress and agree our next course of action. You also have unlimited e-mail and telephone access during office hours.

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What happens if you were unable to attend on the day?

Although this has never happened to date, I do have back up plans for all my weddings, just in case. Wedding planners who are members of the UKAWP tend to work in a similar way and would certainly be used to my schedules, contact details, guest management lists etc. We work together to help each other out and have agreed terms for working for each other in emergency situations.

Will you have anyone else with you at my wedding?

I often work with an assistant (the wife), and would never risk your wedding day by having inadequate staff available. The number of staff is based on the complexity and size of the wedding, and will be included in your quotation after the initial consultation.

Are you paid commission from the suppliers that you work with?

Absolutely not. I do not believe that accepting commission would be in your best interests. Any commissions offered, or discounts negotiated are passed directly on to you. Additionally, I do not sign contracts on your behalf, never mark up vendor fees or add a ‘sourcing’ fee to their prices.

Do you charge for an initial meeting?

No. The initial consultation is complimentary and will last for around 1-2 hours. This is our opportunity to get to know each other a little bit and see how we could best work together. We will be spending a lot of time together and it is important that our personalities match.

What will it cost me?

That really depends upon which service you need. I offer hourly rates if you want some support with specific areas or would like advice on a consultancy style basis. I also offer flat-rate fees that can be customised to suit your wedding. For some services I charge a percentage of the budget. I will discuss the options with you at the initial consultation, and document the payment methods agreed in my proposal so that you know exactly what you will be paying, and what you can expect in return.

What size budget should we have to use a wedding planner?

Any! We offer a comprehensive range of services that allow you to pick and mix the elements that you need, right up to full planning. What you do need to decide is how much you have to spend, and I will help you plan and design a wedding within your budget which is unique and personal to you. We will discuss priorities and those items that really aren’t that important to you, I will also be open and honest with regards to things that you can’t afford – offering alternatives where appropriate.

 

I hope you found this Wedding Planning FAQ's blog very helpful. We clearly could not account for every question or worry you may have in this FAQ's session, so If you still have any questions, please contact us with as much detail as you can with your questions and we will be more than happy to come back to you.

If you live within an hour or so of the Herts, Beds and Bucks area, we can arrange a FREE consultation to discuss your wedding plans, if you live elsewhere in the country we can call you and even help your wedding planning via email.

Please join our Facebook community for more ideas, suggestions and other brides and grooms planning their weddings here: http://www.facebook.com/pinkdaisyweddingplanning  

We look forward to seeing you there.

Tim Downer

Lead Wedding Coordinator

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w. http://www.pinkdaisyweddings.co.uk/pages/welcome-to-pink-daisy-weddings

e. info@pinkdaisyweddings.co.uk




Tim Downer
Tim Downer

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